> AI that gets work delivered sooner
AI in Softlutions products does two things: it takes repetitive work off your team, and it gives practical suggestions that move deliveries forward — with the reasons, so you can decide quickly. Your data is protected and never shared.
Our promises to every client
Your data stays yours
It’s never sold, shared or used to train anyone else’s AI. What the AI learns from your business benefits only your business.
You stay in charge
AI suggests; your people decide. Anything that affects money, customers or schedules needs a person’s approval.
Reasons, not black boxes
Every suggestion says why, what it’s based on and what it will change — so decisions take seconds, not meetings.
Value you can measure
We agree the outcome up front — hours saved, faster delivery, quicker answers — and report on it every month.
Sensitive details protected
Personal and financial details are hidden from the AI unless it truly needs them, and people only see what their role allows.
Every change can be undone
A full record of what was suggested, who approved it and when — with one-click undo.
What AI does in each product
financial
management
No more typing receipts
Snap a receipt or forward an invoice — the amount, vendor and tax are filled in for you.
Saves hours of data entry every month.
Spending sorted automatically
Every transaction gets a category and learns from your corrections.
Unsure items wait for you — nothing is filed blindly.
Money leaks caught early
Double charges, duplicate receipts and unusual spending are flagged the day they happen.
You decide what to do — AI only flags.
Answers in plain language
Ask “what did we spend on fuel last quarter?” and get the answer with the receipts behind it.
Each person only sees what they’re allowed to.
service
autopilot
The right person, straight away
New requests are sorted by urgency and sent to whoever is best placed to solve them.
Your team can re-route with one click.
Replies drafted for you
A suggested answer is ready from your own past fixes and help articles.
A person always reviews and presses send.
Catch up in seconds
Long conversations are summarised so anyone can pick up where a colleague left off.
Summaries stay private to your company.
Promises kept
Warns your team before a customer’s response time is about to be missed.
Gives time to act, not an apology to write.
workflow
management
Early warning on delays
Learns how long each step really takes and tells you when a job is slipping — while there is still time to fix it.
Based only on your own job history.
What to do next
Suggests moves that pull a delivery forward — order material early, rebalance a team, start a step in parallel.
Shows the time saved and the risk. You approve.
New jobs set up in minutes
Purchase orders and drawings are read to create the job and its steps automatically.
Review and adjust before anything goes live.
A morning briefing
Each person gets a short summary: what moved, what’s stuck and what needs them today.
Covers only the jobs they work on.
Works with the systems you already run
No rip-and-replace. We connect to the software your business already depends on, so AI can learn from your real data and put its suggestions where your team already works.
What you already use
- Email & calendars
- Accounting software
- Customer lists & CRM
- Bank accounts
- Spreadsheets & shared files
Securely, in days
- No change to how your team works
- Access only to what’s needed
- Switch off any time
From your real work
- How long things really take
- What usually goes wrong
- What your best people do
Time and foresight
- Less manual entry
- Earlier warnings
- Clear next steps
- Faster delivery
How we bring AI into your business
- 01
Find the win
We sit with your team to find where time is lost and agree what success looks like.
- 02
Connect
We link the tools you already use. Nothing changes for your team yet.
- 03
Prove it
AI runs quietly in the background for a few weeks so we can show its suggestions are right.
- 04
Switch on
Suggestions appear in your team’s day, with approval on every important change.
- 05
Grow
Once trusted, routine tasks are automated and we report the time and money saved.
Trust & security, in plain terms
Private by default
Your information is kept separate from every other client.
The right people only
Single sign-on, two-step login and roles for every team member.
Locked down
Data is encrypted when stored and when it moves.
Your region
Choose the country or region where your data is kept.
Full history
Every action by a person or the AI is recorded.
Always backed up
Regular backups and a tested plan to recover quickly.
Built for the rules
Designed to support privacy laws such as GDPR and PIPEDA.
Recognised practices
Our controls follow SOC 2 and ISO 27001 frameworks.